Library Card Distribution Tips

 

 

SAMPLE MILESTONES FOR LIBRARIES

February

  • School provides lists of 1st grade students by class
  • NCPL develops letters to parents
Feb-Mar

  • Packets are printed & assembled (apx. 25 volunteer hours)
March

  • BSA Troop (or other volunteers) stuffs envelopes
  • 1st Grade Teachers are provided “heads-up”
Late March

  • Library card packets are distributed to schools (Parents sign & students return applications to teacher)
Mid-April

  • Teachers mail completed application forms to NCPL
  • All packets are received at the library
  • Applications are processed & packets assembled for each student
Early May

  • Processing of library card applications is completed
  • Distribution bags are prepared for each 1st grader
May 17

  • Wyoming Reads Day – Celebrate Literacy!

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ADHESIVE LABELS

1)    Identification Labels

Three (3) labels for each student which include the following information:

STUDENT:  [Student’s Name]

TEACHER:  [Teacher’s Name]

SCHOOL:  [School Name]

These can be ANY size less than 2” x 3”

2)    Front of Registration Card

One label for each 1st grader that will fit on the front of the card with the student’s information.

These can be ANY size less than 2” x 5”

3)    Back of Registration Card

One label that will fit on the back of the card (under the parent’s signature) with the 1st grader’s parent’s information.

These can be ANY size less than 1” x 5”

4)    Status Labels

Two possible labels to be used on an as-needed basis in the case that a library card cannot be issued.  These are placed on the application card and returned to student instead of a library card in their envelope the day of the celebration.

Congratulations!  Our records indicate you already have a ________ County Library card.   We look forward to seeing you in the library
Oops!  Something in our records indicates we cannot issue you a ________ County Library card at this time.  Please come in and see the Circulation Desk Manager to determine what you can do to get a library card.

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SENDING OUT APPLICATIONS

(Completed NLT Early March)

Large Packet for Each Teacher

  • Mark outside of envelope with School & Teacher’s Name
  • Enclose a “Letter to the Teacher”
  • Enclose Return Envelope (with Library address); Mark outside of each return envelope with School & Teacher’s Name
  • Enclose student envelopes (business envelope size)
    • Application Card—put labels on the back and front
    • Mark “X” where parents are to sign/date
    • Enclose a “Note to Parents…” in each student envelope
    • Enclose a “Letter to the Parents” in each envelope
    • Place a student label on the outside of each student envelope

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PREPARING LIBRARY CARD PACKETS

(Completed NLT Late April)

Large Envelope for each Teacher

  • Mark outside of envelope with School & Teacher’s Name
  • Enclose student envelopes (business envelope size)
    • Library Card—put adhesive label on the front
    • Enclose a “Note to Parents…” in each student envelope
    • Enclose a Library Information Tri-fold
    • Enclose a Summer Reading Program Flyer
    • Place a student label on the outside of each student envelope

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SAMPLE LETTER TO PARENTS

March xx, 2015

Dear First Grade Parents:

Helping your child become a reader is an adventure you will not want to miss. The first grade students in ________ County will be attending the Wyoming Reads Literacy Day on May 17, 2015.  As part of this celebration and to encourage these students to develop a lifelong love of learning, we would like to present the first graders, who do not already have one, with a ________County Library card.

If you wish to take advantage of this opportunity, and your child has never had a ________ County Library card, please follow these steps:

  1. Read the enclosed Note to Parents.  As parent or legal guardian, it is important for you to understand the opportunities available to your child, as well as the responsibilities you are assuming, with a library card.

2.   Review the orange library card application. Your child’s information is on the front.  The information on the back should be that of the parent or guardian who is assuming responsibility.  We request that you make any necessary corrections to the pre-processed information and sign the card.

Reduced Sample Registration Cards go here

FRONT

 

 

BACK

 

 

3.   Return the completed application to your child’s teacher before Friday, March xx, 2015. We will contact you if there are any questions while processing your child’s card.

The library cards will be presented to the students on May 17 at the Wyoming Reads celebration.  We are very excited to be a part of this worthwhile event and encourage you and your family to visit the library to see all the materials and services we have to offer.

Sincerely,

Marian Librarian

Youth Services Coordinator

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SAMPLE LETTER TO TEACHERS

March xx, 2015

Dear First Grade Teachers:

Your class will be attending the Wyoming Reads Literacy Day on May 17, 2015. As part of the celebration, we would like to present all the first graders, who do not already have one, with a ________County Library card.

Enclosed are packets to be sent home with each student. Each packet contains a letter to the parents, a Note to Parents explaining the opportunities available and responsibilities assumed with their child’s library card and an orange library card application. In order to expedite this project, we have set up the following timeline.

Friday, March xx: Send packets home with your first graders.

Friday, March xx:

1)    We have asked that the completed applications be returned to you by this date.

2)    Please return the applications to the public library for processing in the enclosed pre-addressed envelope.

Tuesday, May 17: Library cards will be distributed at the Wyoming Reads Literacy Day celebration. All students will receive a packet containing information about the library and services we offer.

Thank you for your assistance. We look forward to seeing you at Wyoming Reads!

Sincerely,

Marian Librarian

Youth Services Coordinator

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